Bidding Procedures

Quotations

The Procurement Division issues verbal or written quotation requests for purchases below $50,000.

We issue formal written quotation requests for procurement between $50,000 and $100,000. We post quotations on our Bids and Tenders website and notification on the Ontario Public Buyers Association website.

Submit quotations by following the instructions outlined in the bid document. The Procurement Office must receive all documents by the stipulated closing date and time.

Tenders

We issue tenders for procurement exceeding $100,000. We may advertise tenders at least two weeks before the specified closing date. We may advertise in the Daily Commercial News, on our Bids and Tenders website and the Ontario Public Buyers Association website.

Submit tenders by following the instructions outlined in the bid document. The Procurement Office must receive all documents by the stipulated closing date and time.

Request for Proposals

We issue requests for proposals in specific situations where a product or service cannot be adequately specified. This usually applies to highly technical products or specialty services.

Durham Purchasing Co-operative

The Municipality of Clarington is a member of the Durham Purchasing Co-operative. The Co-operative is made up of various public sector organizations in Durham Region and was formed to call tenders on a collective basis. Many agencies use the same goods and services, and consolidating requirements to produce a single tender can save time and effort.

For more information, view the Durham Co-op Brochure (PDF)